ناوەندی یارمەتی کۆکارHistory and reports
The day overview, payroll-grade PDF exports, history, and fixing an entry that went wrong.
History
Attendance → History, on the web or the phone app.
Everyone can read back over their own days. Picking a different member, and exporting the PDF, are the owner and admin parts.
Choose a date range (the last 30 days to start with, up to six months at a time) and the company if you run several. You get a row per day:
| Column | What it is |
|---|---|
| Date | The day |
| Check-in | The first arrival of the day |
| Check-out | The last departure |
| Break | Total break time |
| Worked | Time actually worked, breaks excluded |
| Overtime | Anything beyond the day's scheduled hours |
| Status | Worked, Absent, or Time off with the type |
Days nobody worked are included, not skipped — a scheduled day with no check-in reads Absent, and an approved day off reads Time off. That is the point of reading a month: the gaps are what you are looking for.
Above the table, four figures summarise the range — days worked out of days scheduled, days absent, days off, and total overtime. Export PDF is there too, for when the answer needs to leave the screen.
Your own record is yours; everyone else's belongs to management
You can always read your own days back. Looking up a colleague is the owner and admin part, because somebody else's attendance is a payroll document — and so is the PDF export, which is why that button only appears for them, and only on the web.
The day overview
Attendance → Overview is the owner and admin view of a single day: who is in, who is on a break, and who has finished.
Three counters across the top, a table underneath, and arrows to step through days. Workspaces running several companies get a scope selector to look at one company at a time or all of them together.
Each row carries a member's check-in, check-out, break, worked time, overtime and status. Rows expand into the day's timeline — every entry in order, so a strange total can be traced to the one that caused it. A day worked outside the office is marked with an off-site badge.
Only people who clocked in are listed
The overview is a record of what happened, not a roll call. Nobody appears as a blank row for a day they did not clock in — absences are counted properly in the exported report, where they belong.
Fixing a missed or wrong entry
People forget to check out. The overview is where that gets fixed: open a member's row and use the correction tool.
Open the day
Find the member in the overview for the day in question, and open their corrections.
Add, edit or remove entries
Every entry of that day is listed — check-in, break start, break end, check-out — with its time. Add a missing one, correct a time that is wrong, or remove one that should not be there.
Say why
A reason is optional but worth writing. It sits with the entry, and it is what answers "why is this different from what I remember" three weeks later.
Corrected entries are marked as edited by an admin and record who made the change and when. The employee's own entries are never quietly overwritten without that trail.
There is no auto-close
Kokar deliberately never invents a checkout time for a forgotten one. A made-up time that looks real is worse than an obvious gap — so an open day stays open until someone corrects it on purpose.
Exporting a report
From the day overview, Export produces a PDF built for payroll.
Choose who
One member, or the whole team in the current scope.
Choose the range
Any range up to six months — a month for payroll, a quarter for a review.
Check the company name
The name printed on the report, editable in case the legal name differs from the workspace name.
Generate
The PDF downloads to your machine. A whole-team export over a long range takes a few seconds and shows its progress.
The report carries, per person and in total:
- Days worked and scheduled days, so attendance reads as a proportion rather than a raw count
- Days absent — scheduled days with no attendance
- Days of time off — approved leave, counted separately from absence
- Days worked outside the schedule — weekends and holidays that were worked
- Worked, overtime and break totals
Nothing leaves your computer
The PDF is put together on your own computer, from what you already have on screen. It is never uploaded and never kept anywhere — the only copy is the one you downloaded.
Which numbers come from where
Worth knowing when a total looks surprising:
- Worked time comes from the entries alone — the stretches between checking in and starting a break, and between ending a break and checking out.
- Overtime compares that to the scheduled hours in the person's policy, including any per-member override.
- Absent and time off come from the schedule and from approved time-off requests.
So a policy with the wrong workweek makes overtime look wrong everywhere. If a number seems off, the schedule is the first place to look.
Frequently asked questions
I want a record of my own hours. Where is it?
Attendance → History, on the web or the phone app. You can read back over your own days for any period up to six months. What needs an owner or admin is looking up somebody else, or exporting the PDF.
Can I look up attendance on my phone?
Yes — the clock, your time off, today's overview, approvals and History are all there. The one thing that stays on the computer is the PDF export.
Someone is missing from the day overview.
The overview lists people who actually clocked in that day. Nobody appears as a blank "absent" row, because a list of everyone who did nothing is noise. Absences are counted properly in the exported report.
An employee forgot to check out. How do I fix it?
Open their row in the day overview and use the correction tool to add or edit the entry. Every correction is stamped with who made it, when, and the reason you gave.
Can I export attendance for payroll?
Yes — a PDF for one person or the whole team, over any range up to six months. It carries worked hours, overtime, breaks, days absent and days of approved time off.
Is the export stored anywhere?
No. The PDF is put together on your own computer and downloaded straight to it. Nothing is uploaded or kept anywhere.