Kokar Help CenterClocking in and out
The daily action — check in, take a break, check out, and the office rules behind each tap.
The day, in four buttons
Your clock is at Attendance → My attendance.
| Right now | What you can do |
|---|---|
| Not checked in | Check in |
| Checked in | Start break, Check out |
| On a break | End break, Check out |
| Checked out | Check in again |
The first time you check in you will be asked to allow location — say yes, or the button cannot work. You can take as many breaks as you like, and nobody has to take one for the day to count.
Nothing closes itself
Kokar never guesses a checkout time. If you forget, the day stays open until an owner or admin corrects it — see History and reports.
How worked time is counted
Worked time is the sum of the stretches you were actually working:
check in → start break · end break → check out
Breaks are excluded. So is any gap between checking out and checking in again later the same day. The total appears once the day is finished — while you are still checked in the card shows your state rather than a number climbing.
Overtime is whatever you worked beyond the hours your policy schedules for that day. On a day the policy does not schedule at all — a weekend, a company holiday — the target is zero, so the entire day counts as overtime. When you check out with overtime on the clock the card splits the total into regular and overtime, and the day is banked so it shows up in reports later.
The office check
An admin marks each office on a map: a point, and a circle around it between 10 and 200 metres wide. When you tap a clock button, Kokar checks how far you are from the nearest office that applies to you, and that distance decides what happens.
A rough location reading is treated generously rather than held against you — but one too vague to mean anything is not accepted as proof that you are at the office.
Refused means nothing is saved
A refused check-in is not recorded anywhere, and nobody is sent a warning about it. Either the day has a check-in or it does not.
The three location rules
Which of those outcomes you get depends on the rule in your policy:
| Rule | Inside the office | Outside the office |
|---|---|---|
| Office only | Recorded normally | Refused — nothing is saved |
| Hybrid | Recorded normally | Accepted, marked off-site |
| Flexible | Recorded normally | Accepted, no distinction |
Under every rule the location is still read and the distance still recorded. The rule only decides whether being outside stops you. Admins set this per policy, and can override it for one person — the field engineer on Flexible while the office stays on Office only. See Attendance policies.
When it does not work
If clocking in fails, it is nearly always the location reading. Turn Wi-Fi on, move near a window, and try again — a computer with Wi-Fi switched off can place itself in the wrong district entirely, and a phone is usually better than a laptop at this.
Setting up the offices
Owners and admins add offices under Attendance → Locations.
Add an office
Add office, then find the place: search for the address, or use my location if you are standing in it.
Draw the area
Drag the circle to place it and use the radius slider to size it — 10 to 200 metres. Big enough to cover the whole building and the pavement outside it; small enough that the café across the road is not in it. The map has a satellite view, which makes it much easier to see what you are actually covering.
Choose who it applies to
Whole workspace means anyone can clock in here. Picking a space limits it to that company's people, and each space can have at most one office.
Removing an office stops it accepting new check-ins. Attendance already recorded against it is kept.
Coming to mobile
Everything on this page works on a computer today. A phone at the door will be quicker and more accurate — that is what the Kokar mobile app is being built for, and clocking in will work exactly as described here when it arrives.
Frequently asked questions
It says "You're not at the office" but I am sitting at my desk.
Your phone or computer placed you just outside the office circle. Turn Wi-Fi on, move near a window, and try again. If it keeps happening the circle is probably drawn too tightly — an admin can widen it, up to 200 metres.
I forgot to check out yesterday. What happens?
Nothing closes the day automatically, on purpose — an invented checkout time is worse than a missing one. Ask an owner or admin to fix it in the day overview; they can add or edit the entry with a reason attached.
Can I clock in from home?
Only if your policy allows it. Office only refuses anything outside the office area, Hybrid accepts it and marks the day off-site, and Flexible accepts it without comment. An admin can also set the rule for one person without changing it for everyone.
Does my break count as work?
No. Worked time is the sum of the stretches between checking in and starting a break, and between ending a break and checking out. Break time is recorded separately and shown on its own.
I came back to the office after leaving. Can I check in twice?
Yes. The button reads "Check in again" once you have checked out, and the second session is added to the same day. Time spent away in between never counts as worked.